Event Management vs. Planning: What's the Difference?
The event planning company hosts many job titles and job descriptions. Event planners. Meeting planner. Event Coordinator. Convention Planner. Event manager. The list seems endless. As the industry grows, so does the list of job functions. While job growth is always a good thing, the range of work event planning functions and job management job titles can be confusing for those starting out in the industry.
Equally it is equally frustrating for experienced
professionals to deal with clients who misunderstand the services offered.
"Event
management" and "event planning" are often thrown around, even
though they are two very different things. Simply, planning and administration
are not the same. As the skill sets of these two functions overlap, they are
two distinct functions. Creates problems for those dealing with clients who
mistakenly think they need an event manager when what they need is an event
planner. And for those clients who have the impression that all event managers
deal with event planning. So let’s clear up the confusion because it is
important that you and your customers have the same meaning. Company of events.
Event Planning
Let’s start with event planning. The key operational word here is
planning. Everything from bridal showers to birthday party celebrations to
large corporate gatherings begins with a plan of some sort.
Initial
discussions with clients about event ideas, topics, desirable dates, and budget
guidelines are all part of the event planning process.
Event planning
starts early, in the early stages of the concept, and continues all the way
through until the actual event occurs. And, honestly, for a few weeks
after the event as event planners complete the details and deal with the
following items.
Event planning
involves working closely with the client to design an event that reflects the
client’s vision for the meeting and meets the objective of the
event. Clients who hire an event planner hire someone to plan all aspects
of the event, including related details and action items, and watch that event
through to its completion.
Event planning
responsibilities may include, but are not limited to:
·
Choosing
a general theme for the event
drafting a budget
choosing a venue
negotiating hotel contracts
hiring outsiders
menu planning
hiring a cheater
arranging for guest speakers or entertainment
transport coordination
choosing color scheme
invitation development
Event planning is all that goes into bringing an event together. This feature
falls under the larger event management umbrella.
Event Management
Each type of
event is made up of multiple parts that fit together as part of an
enigma. All those parts eventually come together to create an
event. Successful events have all those connected parts that come together
at the right time and place, smoothly and efficiently and according to
plan. This process is called event management. It is, in simple
terms, the project management of the event itself.
Event management
involves creating, coordinating, and managing all the different components of
an event, as well as teams of people responsible for each aspect. Some
aspects of event management may include, but are not limited to:
Booking a
location for an event. Coordinating outside vendors, drafting a parking plan,
drafting emergency contingency plans, ensuring compliance with health and
safety standards, managing personnel responsible for each function, overseeing
the execution of an event, monitoring the event, resolving event situations on
the site Event, managers and event planners work together.
Defining these two functions is challenging because not only are they closely
related, responsibilities often overlap. Individual event planners can
provide event management services, and event managers can also provide event
planning.
It all depends on
the individual planner or corporate event management team, the venue and the
event itself.
It
is important to understand the differences between the two and
determine which services you will provide. For example; if you
provide event planning services for a large-scale event, you will work with an
event manager who will coordinate your services with those of the hotel
manager, audiovisual team, etc. Define your role and the services you will
provide and clearly communicate these to prospective clients to avoid any
confusion during the planning process.
Courtesy:Event management company in Lahore
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