Event Management vs. Planning: What's the Difference?

The event planning company hosts many job titles and job descriptions. Event planners. Meeting planner. Event Coordinator. Convention Planner. Event manager. The list seems endless. As the industry grows, so does the list of job functions. While job growth is always a good thing, the range of work event planning functions and job management job titles can be confusing for those starting out in the industry.

Equally it is equally frustrating for experienced professionals to deal with clients who misunderstand the services offered.

"Event management" and "event planning" are often thrown around, even though they are two very different things. Simply, planning and administration are not the same. As the skill sets of these two functions overlap, they are two distinct functions. It creates problems for those dealing with clients who mistakenly think they need an event manager when what they need is an event planner. And for those clients who have the impression that all event managers deal with event planning. So let's clear up the confusion because it is important that you and your customers have the same meaning. Company of events.

Event Planning

Let's start with event planning. The key operational word here is planning. Everything from bridal showers to birthday party celebrations to large corporate gatherings begins with a plan of some sort.

Initial discussions with clients about event ideas, topics, desirable dates, and budget guidelines are all part of the event planning process.

Event planning starts early, in the early stages of the concept, and continues all the way through until the actual event occurs. And, honestly, for a few weeks after the event as event planners complete the details and deal with the following items.

Event planning involves working closely with the client to design an event that reflects the client's vision for the meeting and meets the objective of the event. Clients who hire an event planner hire someone to plan all aspects of the event, including related details and action items, and watch that event through to its completion.

Event planning responsibilities may include, but are not limited to:

• choosing a general theme for the event
• drafting a budget
• choosing a venue
• negotiating hotel contracts
• hiring outsiders
• menu planning
• hiring a cheater
• arranging for guest speakers or entertainment
• transport coordination
• choosing color scheme
• invitation development

Event planning is all that goes into bringing an event together. This feature falls under the larger event management umbrella.

Event Management Each

type of event is made up of multiple parts that fit together as part of an enigma. All those parts eventually come together to create an event. Successful events have all those connected parts that come together at the right time and place, smoothly and efficiently and according to plan. This process is called event management. It is, in simple terms, the project management of the event itself.

Event management involves creating, coordinating, and managing all the different components of an event, as well as teams of people responsible for each aspect. Some aspects of event management may include, but are not limited to:

• booking a location for an event
• coordinating outside vendors
• drafting a parking plan
• drafting emergency contingency plans
• ensuring compliance with health and safety standards
• managing personnel responsible for each function
• overseeing the execution of an event
• monitoring the event
• resolving event situations on the site Event
• managers and event planners work together

Defining these two functions is challenging because not only are they closely related, responsibilities often overlap. Individual event planners can provide event management services, and event managers can also provide event planning.

It all depends on the individual planner or corporate event management team, the venue and the event itself.

It is important to understand the differences between the two and determine which services you will provide. For example; If you offer event planning services for a large-scale event, you will work with an event manager who will coordinate your services with those of the hotel manager, audiovisual team, etc. Define your role and the services you will provide and clearly communicate these to prospective clients to avoid any confusion during the planning process.

Courtesy: event management company in Lahore