Event organization: responsiveness is the key

 When organizing an event, you have to be responsive to last minute changes and other inevitable incidents.

The place planned for the event suffered water damage. An accident on a highway causes all logistics to fail. Too many crowds. So many problems that will make some bend under the pressure. But the best organizers will find a solution to the emergency

 

Events or the art of problem solving

Responsiveness before and during an event is nested in the role of the organizer. Ensuring that guests, visitors or participants have a pleasantly unforgettable experience on D-Day is its main goal. But, no matter how much you plan, things don't always go the way you want.

First of all, it will be necessary to anticipate possible catastrophic scenarios and provide additional solutions. When faced with an unexpected problem, it is essential to take a step back and analyze the situation before reaching conclusions. If the manager is at fault, he should not blame his team, but assume his responsibilities

 

Responsiveness, ineffective without good communication during the event

In all cases, communication between team members must be the key word. Indeed, once the solution to a problem has been found, it must still be implemented. To do this, during your event, rent your fleet of satellite phones.

This type of device avoids all common telephone problems. Among other things, they have global coverage, making them operational even in the most remote places. They are therefore perfect if you are having a festival or event in the countryside where the telephone networks are sometimes finicky.

But, whatever the means of communication chosen, reactivity is not enough to save an event from disaster. We must also keep in constant contact with its teams, externally or internally, to ensure proper implementation of the Plan B.

 

Organization of an event: reactivity can be learned

Responsiveness is therefore an essential quality for any event organizer. But becoming more alert in order to quickly determine the best strategy is within everyone's reach.

Patience is essential

To resolve issues quickly, being patient is the best approach, although that might sound like nonsense when it comes to responsiveness during an event. Indeed, we have an unfortunate tendency to immediately consider the causes and solutions without even knowing the extent of the problem.

While it can save us time in the moment, this mania causes countless problems. First, it gives the impression that we are neglecting our interlocutor. Moreover, an answer based on half of an equation is rarely the correct one. You must therefore learn to take your troubles patiently.

Cultivate your creativity

Imagining a solution to a problem requires… imagination. A good event planner is never going to underestimate a solution without even thinking deeply about it. Indeed, sometimes the most unlikely ideas can be the best. Thus, remaining open to all possibilities during your event will be the source of your responsiveness to all circumstances.

Stay curious

Curiosity makes us discover visions different from our own, as many potential solutions to problems that we may encounter in the course of our work. That's why a good organizer should always be curious. In this way, he will be able to call on all this freely acquired knowledge to feed his reactivity in the event of an incident during an event.

 

Events: compassionate leadership to reduce stress

Events professions are particularly stressful. Here's why compassionate leadership is the best way to manage for better results.

A study has shown that the most stressful jobs are, in descending order: enlisted military personnel, firefighter, airline pilot, police, and event coordinator. As you note, the 5 most stressful jobs relate to jobs putting one's life in danger or having the life of others in one's hands… except that of event coordinator. It shows how particularly stressful this job is. We had also largely addressed the subject of stress in events in our file. This time we will discuss the role of leadership in reducing stress while increasing productivity.

 

Stress reduces productivity

According to a study, stress is responsible for the loss of 42 billion pounds, or about 49 billion euros. Indeed, just like absenteeism, presentism of stressed employees is not productive. A person under high stress is not as productive as when they are mentally healthy. These stressful issues can and should be addressed with compassionate leadership or the situation will only get worse.

 

Compassionate leadership to reduce stress

So, compassionate leadership is a good way to reduce stress. Obviously, there always needs to be some form of pressure to improve efficiency, however, this must be tempered and adapted to individuals. Listening to its employees is essential. A compassionate manager thus prepares his team for success rather than demanding it. The motivation of a work team is much higher when it wants to succeed rather than when success is presented as the only possible option.

Some people mistakenly think that compassion is a sign of weakness in a leader. This is not the case, compassionate leadership not only prepares a team for success but also ensures that each employee has the tools, skills, confidence, good health and a certain well-being that allows them. To carry out its tasks. This is a royal road to long term success.

Courtesy:event management company in Lahore