Precisely define the event

· Choose your providers

· Make your event unforgettable

o How to properly prepare the place?

o Which speakers to select?

o Which animations to choose?

Choose your providers

Several providers will be necessary, depending on the configuration and size of your event. Here are some rules for selecting the best:

Seek recommendations from your professional circle. Thus, you are assured of a certain quality and of a successful previous collaboration. You yourself can work long term with a provider you are happy with.
Establish a database of contacts: company, contact, website, recommendations, details of the offer, prices, availability, various comments, etc.
Always ask for a quote detailing the costs line by line. You can then easily integrate it and adapt it to your budget framework.
Do not consider any rate to be fixed. To optimize your management as well as possible, do not hesitate to negotiate with the service provider or put several companies in competition.

Make your event unforgettable

An event that stages emotion marks the spirits. It is an excellent way to please, surprise, amaze, and make laugh… For this, you can have recourse to the decoration / setting in scene of the chosen place, to the quality of the presentations of your speakers and to the animations.

How to properly prepare the place?

Decoration occupies a key place in the memory that your event will leave with your guests. It is she who reflects the image of your business in the first place. Whether it's for a conference, trade show, internal meeting or product launch, get creative. It is essential to create a universe in connection with the message that you want to convey. The Internet can therefore be an inexhaustible source of ideas and inspiration. The scenographers are also at your service to reproduce the atmosphere you want by adapting it to the constraints of the place. They will be of great help to you in promoting your business and your brand identity.

It is advisable to arrange and decorate as a priority the spaces that will drain the most passages and attention:

reception / entrance
the buffet
the platform, in case of conference
the stand, at a trade fair
the place dedicated to the presentation of a product

These spaces will also be the most photographed / filmed. The setting must therefore be harmonious, the furniture in line with the desired atmosphere and ambiance. It will be a real personalization by playing on colors, lights, sounds and volumes to design a warm and original space.

In the context of a conference, it is essential to properly prepare the place and ensure the technical aspects:

The stage will be raised slightly so that the entire audience can see the speaker. It will also be large enough so that the speaker can move from left to right without constraints, and to be able to accommodate groups if necessary (for example a round table).
Arrange for the audience to be in the dark, but not totally in the dark. This allows his reactions to be filmed if video teams are present.
Proper stage lighting will greatly improve the chances of having quality photos and videos.
Provide a small bottle of water at room temperature on a desk so that the speaker can quench his thirst.
During formal presentations, the speaker often stands behind a lectern. Apart from these very formal cases, we do not recommend its use, as it adds a barrier between the speaker and the audience.
Check where the speakers enter and leave the stage.
If there is a seated audience, make sure that all guests have a seat.
Check all the audiovisual equipment (screen, adequate slide format, return screen, timer, microphones, remote control with battery / battery, sound system, connection cables to connect the computer to the projection system, etc.).

Which speakers to select?

Speakers will also be a very important and significant way of making an impression. In many ways, your speakers will be the “face” of the event and help you attract guests.

Choose speakers who match your vision of the event and enrich its content. They can be opinion leaders who will attract participants, experts who master the subject or theme perfectly and enrich the debate, or enthusiasts who will offer an alternative view to the participants.

Do not neglect your professional network when finding these speakers. Tapping into your network has the advantage of providing a warmer introduction to a potential interlocutor. It can also help keep costs down if they agree to join your event for free.

Which animations to choose?

Organizing an unforgettable reception undoubtedly requires the provision of fun activities, activities that will interest your guests and give them a good time. This has several advantages:

Tag guests
Create a friendly environment
Promote exchanges between participants
Attract people
Generate social media posts

During a professional event, whatever the objective, you will have to think about activities that will allow the guests to be comfortable, to find themselves in an accommodating atmosphere where they can have fun while receiving the message you want to communicate.

Participatory games or group games are excellent activities for the purpose of a challenge. High-tech entertainment is very trendy and offers immersive and fun experiences. The unusual activities offer your guests the opportunity to do an activity they would never have done elsewhere. Why not, for example, do an “ice breaker” or a team building activity with LEGOs?

In all cases, service providers are available to help you find the best ideas to host your event.