How to successfully organize end-of-year celebrations in business?

The end of the year evening is an event not to be overlooked in the life of a company. Relaxation, letting go and a festive menu must be there. But what about its organization?

 

 

Why organize an end of year party?

The end of year festivities remain a tradition deeply rooted in the minds of the French. If during the last decade companies have tended to organize fewer events with their employees, the benefit of corporate events should not be minimized. A good way to energize the classic "Christmas pot" is to turn it into a real event. Do not hesitate to draw inspiration from our Anglo-Saxon neighbors: the “Office Christmas Party” is a real institution! Traditionally organized in December, the end of year event is also an opportunity to "take stock" in a more relaxed and festive atmosphere, even if it is no longer a question here of talking about work, but beautiful. and good to relax in an atmosphere conducive to professional meetings.

 

Save the date !

First of all, you have to define the outline of the event, determine the type of party you want to organize. Of course, like any event involving both the professional and the staff, it is strongly recommended to adapt to the sociology of your company. Formal and sophisticated, or on the contrary sober and relaxed, with children, without children, spouse or not ... Do not hesitate to survey the staff representatives to determine the winning formula. The Christmas period is undoubtedly one of the most important periods. most popular in terms of hotel reservations. It is therefore essential to do it sufficiently in advance, especially if you are considering a particular place. In addition, since Christmas involves employees on leave, the event will have a better chance of mobilizing a greater number of participants. it takes place before the school holidays. Likewise, if the children of employees are invited, prefer a Wednesday afternoon, or even a Saturday.

Stay flexible! It is quite possible for companies whose busiest month is December to shift the date, before or after, even if the event loses consistency. Employees will easily understand the context.

 it can be smart to prospect for the date using a simple planning tool (the most famous being  Doodle ). Once the date is set, the countdown begins. Now is the time to think about the place in order to privatize it as soon as possible. If you are working in a hurry, plan several  plans B , the place of your dreams may be already promised to someone else!

Select a suitable reception location

A themed gala dinner in an atypical place, a large buffet dinner with a dance floor, a great afternoon tea with the delivery of gifts to children by Santa Claus in  a circus ? Like a seminar, specifications for the project must be established upstream. Did you know? You can completely plan your end-of-year event in  a cinema , a theater. Request, as the case may be, a private screening or a performance followed by a cocktail and a dance party.

Catering, a key point

You have two options: either the place that will host your event also offers catering, or you can call on a caterer. Do not forget, however, to agree on the option chosen with the place of reception and allow yourself of course that waiters, hostesses or even a butler depending on the standing of the evening are made available to you by the hotel. 'establishment. Otherwise, service providers may move  highly qualified reception, service and even security staff to your event .

 To respect everyone's diets, include at least one fish-based dish and a vegetarian / vegan option on the menu. On the other hand, some people do not drink alcohol. Be sure to offer attractive non-alcoholic drinks such as exotic juices or non-alcoholic cocktails. Your guests will appreciate this mark of attention. Likewise, if alcohol is consumed, consider organizing returns by shuttle bus, public transport or with voluntary collaborators. You can also make sure that the place offers accommodation nearby, and provide  breathalyzers .

Plan activities… and gifts!

A cabaret show for a sophisticated gala dinner, clowns and magicians to wow the children … Many  agencies  specialize in events and can make you original, friendly, and why not a little offbeat proposals! Out of inspiration? Do not hesitate to draw animation ideas from the sheets of our  event service providers. Defining an evening theme beforehand can greatly facilitate your research. A phot booth or a photo booth rented for the evening, a film shoot ... With the activities offered, there is no lack of opportunities to create memories within the company, and constitute a formidable lever for bringing together the teams. Likewise, if the budget allows it, a gesture against employees such as gift vouchers or other boxes of quality chocolate, remains very appreciated.

Communicate about your event

In order to guarantee the presence of as many people as possible, it will be wise to communicate about the event upstream, for example by displaying posters at strategic points (premises, coffee machine, cafeteria, dining hall) and sending a general email. The date, location, theme and possibly the dress code, directions for getting to the location (transport, etc.) and parking facilities must be indicated on all media. Last advice, it is in the feedback that we find areas for improvement. After the event, take stock of the highlights of the evening and the points that could be improved.

To guarantee the success of your event , no secret: leave no room for improvisation and above all, anticipate! Keep in mind that the holidays are a time of sharing and conviviality; do not hesitate to delegate certain tasks to voluntary collaborators.

Courtesy: Corporate party venues in Lahore