Event Production and Logistics Management

 

Serene Event Complex places the goods and services required, at the right time, in the right place, and in the desired conditions for your event; cost-effective. Our event managers assume operational responsibilities regarding the actions to be executed in each and every phase of your event.

The production management of your event considers all aspects of stage design, supply, management and operation of all technical elements: including audiovisual, lighting and staging

Once the venue for an event has been selected, and the locations of the accommodation and the places where its complementary activities will be carried out, it is extremely important to properly coordinate the transport and temporary storage of goods; as well as the means of transportation, according to the origin of the attendees and the event staff.

Your assigned Serene Event Complex manager coordinate all pre-production tasks with everyone involved; as well as the transfers of the personnel assigned to the site that will be working during the event.

In the post-production phase, our event managers coordinate the disassembly of the event, and the removal of materials and elements already used from all third parties involved. We carry out a final review to ensure the delivery of the headquarters and other locations in the same state in which they were received.

In the logistics management of transfers, Serene Event Complex incorporates technology for timely communication between event managers and attendees and guests; always in relation to the needs and characteristics of each particular event. We use systems for the registration and control of those attending your event.

Catering and decoration coordination

Serene Event Complex takes care of all the details that revolve around the success of the catering service for the attendees and the logistics and production staff of the event.

Without a doubt, a success factor for your corporate event is meal planning: knowing the number of people to serve, defining menus and foods that can or cannot be served, coordinating meal preparation and service, and cleaning assistance tasks.

Catering and decoration are key factors and an essential part of any corporate event.

At Serene Event Complex, we pay attention to details. We take the time to perfect and present your food and beverage options in a way that your event attendees will love. We work hand in hand with the best catering company in order to alleviate your concern about a delicate issue, such as food.

We have the ability, experience and patience to make your vision a reality. We can adapt to any setting to ensure that food and beverages fit the scene and are presented and decorated appropriately.

The decoration of your event should represent the message you want to convey to the attendees. The decorative elements must be in accordance with the objective to be achieved.

The decoration includes furniture, stages, organization and arrangement of the different elements, as well as the placement of the assistants. This work allows a high level of creativity and innovation in forms, designs and materials; where the trend is based on the incorporation of technological elements that help generate emotions among attendees.

 

Event risk management

A risk management plan is an essential aspect of planning your event; and must be reviewed at each stage of the event production. As part of any successful event planning process, risks must be identified and risks evaluated and controlled to minimize the potential for injury or damage to people and property.

The risk management plan identifies all the potential risks that may arise from holding an event; and then lists the measures that your company and Serene Event Complex will take to reduce or mitigate the identified risks.

The Serene Event Complex methodology allows you to objectively and consistently identify the specific risk threats of your event.

The risk assessment of the event is the heart of the plan for its management. An event is full of uncertainties; such as power failure, equipment failure, medical emergencies, confrontations, fires. Likewise, the potential withdrawal of sponsors and last minute cancellations by production staff, etc.

Additionally, there are risks associated with: human resources, finance, marketing, quality management, assistants, food and beverage management, programs, technical management, infrastructure, logistics, procurement, and equipment management. To deal with all these contingencies a well-documented risk management plan is required.

Serene Event Complex considers the following aspects to carry out the risk assessment of your event:

• The operational risks in the selected places.
• The risks generated by the event's own production.
• External and natural risks that are beyond our control.

We analyze the mitigation and control alternatives, and plan your event with minimal uncertainty.

Each event has particular characteristics, with different risk threats according to its context; hence the importance of having professionals to comprehensively manage the risks of your event.

Courtesy: Event ManagementCompany in Lahore